Policy for job applications

Subject: Information notice pursuant to Art. 13 of Regulation (EU) 2016/679 – European Parliament and Council 27 April 2016 (General Data Protection Regulation)


The legislation in question regulates the protection of personal data and imposes a number of obligations on those who process such data. Among the obligations to be fulfilled is that of informing the person to whom the data relate.
Having regard to the above, in connection with the staff selection procedure to be set up/that has been set up,

We would like to inform you that:

  1. Identity and contact details of the data controller
  2. Identity and contact details of the Data Protection Officer
  3. Purposes of the processing for which personal data are intended and legal basis of the processing

The personal data concerning you and/or the Referees indicated by you that will be requested from you or disclosed by you or third parties are necessary to carry out the appropriate checks to verify qualifications and certificates of service prior to the present employment relationship.
The legal basis justifying the processing is as per the applicable Laws and in particular relies on the consent that you will, if appropriate, express.
Since, in connection with the above-mentioned verification activities, it may be necessary to process the personal data of the Referees indicated by you and to use their contact details, by signing the consent to this information notice, you guarantee that you have complied with all the requirements of the applicable data protection legislation.

  1. Nature of the personal data
    The processing concerns your personal data, including special data and data relating to criminal convictions and offences, that will be used for the purposes set out in section 3.
    Pursuant to Art. 9 Reg. EU 2016/679, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation are defined as “special”.
    The personal data collected relate to, by way of a non-limiting example: education record, criminal records, membership of professional bodies, certificates of service, references, reasons for termination of previous employment, web exposure, actual previous salaries, commercial information, presence of any civil actions, bankruptcies, etc.
    As already pointed out in chap. 3 above, the names of the Referees indicated by you and their contact details may also be processed.
  2. Recipients or categories of recipients of the personal data
    The data in question, for organisational reasons only, will be brought to the attention of the persons designated as data processors and persons in charge of processing, i.e. employees and collaborators of the undersigned for the fulfilment of the purposes set out in chap. 3.
    The personal data will not be disseminated in any way unless you give your express permission.
  3. Transfer of the personal data to a third country or international organisation
    Please note that the aforementioned data are not subject to transfer to a third country or international organisation.
  4. Personal data retention period/criteria used to determine this period
    The personal data will be retained for the duration of the selection procedure and, unless specifically provided for by law, for a subsequent period of up to 12 months and then will be destroyed.
  5. Exercisable rights
    We would like to specify and remind you that, in addition to being able to lodge a complaint with the Supervisory Authority, you may exercise a series of rights, provided for by current legislation, which are summarised below: Art. 15 – the data subject’s right of access; Art. 16 – right to rectification; Art. 17 – right to erasure (“right to be forgotten”); Art. 18 – right of restriction of processing; Art. 20 – right to data portability; Art. 21 – right to object; Art. 22 – right not to be subject to automated decision-making, including profiling.
    For a better understanding thereof, these articles are reproduced in full in Annex 1).
    The aforementioned rights may be exercised by sending a registered letter with proof of receipt or an e-mail or a PEC [certified e-mail] to the addresses listed in chapter 1 above.
  6. Optional nature of provision
    The provision of the personal data is optional but, as is easy to understand, they are indispensable for the fulfilment of the processing operations described in chapter 3. Refusal to provide the personal data makes it impossible to establish any employment relationship.


signed, the Legal Representative